Importance of Handheld Scanner for Inventory Management

A handheld scanner is an electronic device that performs the task of scanning documents similarly to a flatbed scanner but is designed to be physically handheld. It is used for scanning physical documents and converting them electronically to be displayed, stored, edited, and transferred on computers or other devices. Handheld scanners are favored for their portability and space-saving capacity.

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These scanners are extensively utilized in the digital printing of documents. Despite being considered lower quality compared to other types of scanners, their popularity stems from their compact size and affordability. The functionality of handheld scanners mirrors that of other scanners, scanning objects by moving across them and capturing data securely. Certain guidelines, such as careful handling during operation and maintaining a straight position for accurate scanning, are recommended.

Handheld scanners often come with added features like definitions, translations, and the ability to read printed texts, along with saving and transferring scanned data to a main computer or device.

Features of a Handheld Scanner

- Light in weight and comfortable to use.

- Equipped with a scanning engine for quick barcode and QR code reading.

- Capable of accurately and efficiently reading damaged barcodes, bubble bag barcodes, long-distance, and mobile screens.

- Intelligent recognition of repeated tags/codes.

- Supports real-time data transmission with multimedia, WiFi, and Bluetooth capabilities.

Types of Handheld Scanners

Barcode Scanner: These scanners are preferred for their ease of use and portability. Designed like a handgun, they emit light beams to scan codes. They can be corded or cordless and support various barcode dimensions. They are also compatible with Android or iOS devices.

RFID Scanner: Employed widely in organizations, mobile RFID scanners offer a good return on investment by enabling users to take technology to the shop floor or warehouse. They are efficient for asset tracking and other field applications without the need to move heavy objects for scanning.

Smartphone as a Handheld Scanner: Smartphones, with their shock-resistant design and scanning capabilities, serve as versatile devices supporting a broad range of applications for field employees. They facilitate constant communication and have revolutionized scanning flexibility and power.

Despite their many benefits, some businesses opt for dedicated scanning devices over smartphones due to reasons like the absence of BYOD requirements, better durability, functionality, and integration, and the avoidance of employee interference.

Pros and Cons of Using a Handheld Scanner

Pros

- Suitable for scanning bulky items without the need for lifting.

- Ideal for inventory management in stores or warehouses due to their lightweight design.

- Cost-effective and versatile for various operations.

Cons

- Limited effective scanning range, not suitable for items placed at significant heights.

- Requires a direct line of sight to the barcode for effective scanning.

For more information, please visit What Is Handheld Scanner.

Conclusion

Handheld scanners offer significant advantages for both business and personal use, simplifying document scanning and management, especially during travel. Their compact size and versatility make them invaluable in times of business or personal emergencies.

Frequently Asked Questions (FAQs)

What is a handheld scanner used for?

A handheld scanner scans documents, images, and tags, converting physical documents electronically for digital storage, editing, transferring, and emailing.

Difference between a flatbed scanner and a handheld scanner?

Flatbed scanners have a flat surface for scanning documents in a single pass, while handheld scanners are portable, smaller, and less expensive.

Can a mobile be used as a scanner?

Yes, a smartphone camera can function as a scanner for documents or asset tags.

A handheld scanner is a portable device used to read and record barcodes or QR codes. These scanners are typically used in inventory management and retail to track items, manage stock levels, and streamline work processes. Handheld scanners are compact, easy to use, and can be wireless, making them ideal for mobile use in various work environments.

How Does a Handheld Scanner Work?

A handheld scanner uses either laser or imaging technology to capture and read codes, which are then translated into digital data. This data can then be transferred to a computer system or warehouse management system (WMS) via wireless connection or cables. Handheld scanners are designed to be lightweight and user-friendly, making them ideal for use on the warehouse floor or in the store. They can scan items quickly and accurately, reducing errors and saving time compared to manual data entry.

Benefits of a Handheld Scanner for Warehouse Management

1. Increased Accuracy: Reduces errors in data entry as scanning codes is more precise than manual input.

2. Time-Saving: Speeds up the process of counting, recording, and locating items in the warehouse.

3. Mobility: Wireless scanners allow for movement and flexibility on the warehouse floor, increasing efficiency.

4. Better Inventory Management: A handheld scanner helps ensure that inventory is updated in real-time, providing more efficient inventory management by making it easier to keep track of items and prevent overstocking or understocking.

5. Integration with Systems: Can easily integrate with warehouse management systems (WMS) to automate and structure work processes.

Warehouse Management App: An Alternative to the Handheld Scanner

A warehouse management app can serve as an alternative to the handheld scanner. By using a smartphone or tablet, employees can scan barcodes and manage order processing directly from their mobile device. At the same time, the warehouse management app is connected to the inventory system, meaning that when an item is picked and an order is shipped, the inventory in the system is automatically updated. This provides additional flexibility and can be a cost-effective solution for many businesses.

Rackbeat with Handheld Scanner Support

In Rackbeat&#;s warehouse system, a handheld scanner can be integrated with your inventory management, making it possible to streamline the entire process from order to dispatch. Rackbeat includes order management, where you can gather all your sales orders, easily register pick & pack, and send and invoice orders. Additionally, Rackbeat is compatible with several different scanner providers, meaning you can scan orders directly from the floor and have them registered in the inventory system immediately. This integration ensures that your inventory is always updated and your processes are as efficient as possible

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